Part of GMTM Consultants
Your Official Document Apostille, Legalisation, Authentication and Attestation Specialists
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Making Document Compliance Simple
APOSTILLE SEAL AND CERTIFICATE
Process process can be cumbersome and are full of Legal pitfalls but we at GMTM Consultants make Document Compliance for use outside of South Africa Simple.
Contact us by phone or email or
simply complete this form for full information, cost estimate and process.
Only documents that originated in South Africa can be
Legalised in South Africa
Cost Fees for Embassy's and Lead Time
To provide Legal validity to a South African Official document for use outside South Africa, Consular Notarial services are rendered which are known as the Legalisation process. This process means that the documents are affixed and sealed with either a Apostille Certificate or a Certificate of Authentication. In Essence it means that the signatures on documents are verified.
Note: Information on the Apostille Convention -
In South Africa the Department of International Relations and Co-
The following types original official (public) documents can be Authenticated direct by DIRCO provided they adhere to the legal requirements and then presented to the relevant Embassy:
• Home Affairs Documents.
• Police Clearance Certificate not older than 6 months.
• Department of Justice.
• Confirmation of Drivers License by Department of Transport.
Documents that cannot be Legalised by DIRCO.
• Home Affairs documents:
• Documents which has been laminated will not be accepted for legalisation purposes.
Please note that unless specifically instructed other wise the legalisation is not done on the original documents but on a authenticated or notary copy with the exception of:
• Medical Reports
• Divorce Decree
• Official translations
• Qualifications and School transfers.
Documents that first must be Authenticated or processed by other authorities then presented to DIRCO for Authentication before Attestation by the relevant Embassy.
• Registration of companies and of close corporations, registration of patent designs, trademarks and copyrights must first be stamped and signed (every page) by the relevant Registrar at the Department of Trade and Industry (DTI) – Companies and Intellectual Property Commission Office (CIPC), who is authorised to sign documents for international purposes. (Please take note: If the DTI – CIPC is unable to stamp and sign the documentation, then the customer needs to follow the route of the Public Notary/Registrar of the High Court.)
• Export documentation must be stamped and signed by the Chamber of Commerce and Industry. (Please take note:
• School and transfer certificates: Primary and secondary school certificates (grade 1 – 11): The transfer card needs to be signed and sealed by the principal of the school and the education district director or deputy director with a studie confirmation letter from the principal. The Department of Basic Education will issue a confirmation Letter.
• Secondary school certificates (grade 12) must be verified first by The Department of Basic Education or UMALUSI.
• Degrees and Diplomas obtained through higher educational institutions and training facilities need to be verified by the Department of Higher Education and Training
• All medical certificates issued by a medical doctor after a medical examination on a patient needs to be stamped and signed at the Health Professions Council of South Africa (HPCSA).
• Documents pertaining to the transportation of livestock, including pets, should be stamped and signed by an authorised State Veterinarian.
Documents that must be Apostilled at the High Court or Authenticated for Embassy Authentication at the High Court.
• Divorce decrees and settlement agreements:
• Notary Copies.
• Sworn Translations