Apostille ZA

Part of GMTM Consultants

Since 1999

Your Official Document Apostille, Legalisation, Authentication and Attestation Specialists

09:00 to 15:00 Week days  012 6709010 or 012 6709022

Email: info@gmtm.co.za

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 Legalisation of Translated Documents


Legalisation of documents by Apostille is a process used to attest thereto that a Document conforms to the Legal Requirements of its Country of Origin and that the signatures on such a document is that of a person or persons whom were authorised to sign such document. This process is followed by member countries or signatories to the Protocol of the La hague Convention of 1961.

The Apostille process can be cumbersome and are full of Legal pitfalls but we at GMTM Consultants make Document Compliance for use outside of South Africa Simple.

Contact us by phone or email or simply complete this form for full information, cost estimate and process.

Only documents that originated in South Africa can be Legalised in South Africa

Cost Fees and Lead Time for Apostille:

To provide Legal validity to a South African Official document for use outside South Africa, Consular Notarial services are rendered which are known as the Legalisation process. This process means that the documents are affixed and sealed with either a Apostille Certificate or a Certificate of Authentication. In Essence it means that the signatures on documents are verified.

Note:  Information on the Apostille Convention - The Hague Convention of 5 October 1961 (Abolishing the Requirement of Legalisation for Foreign Public Documents) can be obtained http://www.hcch.net, including the list of signatories.


Please note that unless specifically instructed other wise the legalisation is not done on the original documents but on a authenticated or notary copy with the exception of:      

 • Medical Reports

 • Divorce Decree

 • Official translations

 • Qualifications and School transfers.

In South Africa the Department of International Relations and Co-Operation also known as DIRCO, Consular Notarial Services does the Legalisation of Official (Public) documents. (Formerly known as the Department of Foreign Relations) are the administrators of this process. DIRCO has a Data base of all the authorised signatories of official documents in South Africa. This means that if a document is signed by an official whom signature is registered the document is deemed as a legal document. The Type of document and the target country dictates the process.

The following types original official (public) documents can be Legalised direct by DIRCO provided they adhere to the legal requirements:

 • Home Affairs Documents.

   - Birth, Marriage and Death Certificates.

   - Letter of No Impediment ( Free to Marry) not older than 3 months.

   - Citizenship Confirmation

   - Naturalization

 • Police Clearance Certificate not older than 6 months.

 • Department of Justice.

   - Adoption Papers

 • Confirmation of Drivers License by Department of Transport.

Documents that cannot be Legalised by DIRCO.

 • Home Affairs documents:

- Without correct signature

- Marriage certificate issued by the Marriage Officer

- Any copies of documents certified or not – only notary               copies.

- Old documents which signatures are not on the data base.

 • Documents which has been laminated will not be accepted for legalisation    purposes.

Documents that first must be Authenticated or processed by other authorities.

 • Registration of companies and of close corporations, registration of patent designs, trademarks and copyrights must first be stamped and signed (every page) by the relevant Registrar at the Department of Trade and Industry (DTI) – Companies and Intellectual Property Commission Office (CIPC), who is authorised to sign documents for international purposes.  (Please take note:  If the DTI – CIPC is unable to stamp and sign the documentation, then the customer needs to follow the route of the Public Notary/Registrar of the High Court.)

 • Export documentation must be stamped and signed by the Chamber of Commerce and Industry.  (Please take note:  

 • School and transfer certificates:  Primary and secondary school certificates (grade 1 – 11):  The transfer card needs to be signed and sealed by the principal of the school and the education district director or deputy director with a studie confirmation letter from the principal.  The Department of Basic Education will issue a confirmation Letter.

 •  Secondary school certificates (grade 12) must be verified first by The  Department of Basic Education or UMALUSI.

- UMALUSI will also verify: Senior Certificate, National Senior Certificate     (schools after 2008/11); National Senior Certificate (Colleges – N3 subjects   and  two languages);National N3 Certificate; National Certificate (Vocational) –   Levels 2, 3 and 4; General Education and Training Certificate (ABET Level 4);   and Subject Statements/Certificates and/or Learning Area Certificates for the   above qualifications.

 • Degrees and Diplomas obtained through higher educational institutions and    training facilities need to be verified by the Department of Higher Education     and Training

 • All medical certificates issued by a medical doctor after a medical examination    on a patient needs to be stamped and signed at the Health Professions      Council of South Africa (HPCSA).  

 • Documents pertaining to the transportation of livestock, including pets, should     be stamped and signed by an authorised State Veterinarian.

   Documents that must be Apostilled at the High Court or Authenticated for   Embassy Authentication at the High Court.

 • Divorce decrees and settlement agreements:  

 • Notary Copies.

 • Sworn Translations